Accounts Payable / Accounts Receivable Overview

  • Welcome to the Accounts Payable and Accounts Receivable Departments! In order to best serve you Accounts Payable department is divided into two areas, "Vendors A - J" and "Vendors K - Z".

    Accounts Receivable receives all Purchase Orders, handles invoicing/journaling and district scholarships. Plus, receives all monies on behalf of the school district. Additionally, Accounts Receivable is always available to meet your needs and answer any questions.

     The mileage reimbursement rate for 2017 is $0.53.

Reimbursement Forms

Travel/Conference Forms

Purchase Order Forms

Vendor Forms

AP & AR Helpful Hints

  • In order to prepare for the upcoming year, please adhere to the following cut-off dates:


    Requisition Cut-Off Date:
    Open Purchase Order Cut-Off Date: 
    Cal-Card Cut-Off Date: 
    Mileage Claims Cut-Off Date:  
    Reimbursement Claims Cut-Off Date:

    April 28, 2017
    May 12,2017
    May 16, 2017
    June 9, 2017
    June 9, 2017

    Any purchase requests submitted after April 28th will require advance authorization from both Business Services and Ed Services and should be for emergency-only purchases.  Please plan ahead and do your purchasing now!

    Reminder:  Cal-Cards are only to be used for travel expenses, for a purchase from a vendor that does not accept purchase orders, or for extreme emergencies where planning ahead is not an option.  All other purchases need to be made on a requisition or refunded through a reimbursement claim.

    Reimbursement claim forms must be received within 30 days from date of Conference/Trip or purchase:

    • 4100 Object Code: Textbooks
    • 4200 Object Code: Books
    • 4300 Object Code: Materials & Supplies
    • 4350 Object Code: Meeting Food Expenses
    • 5200 Object Code: Conference
    • 5851 Object Code: Duplicating - e.g., Ready Print, Kinko's, USA Copy
    • 5900 Object Code: Communications - includes postage, USPS, FedEx, UPS, etc.

Accounts Payable Contact Us

Accounts Receivable Contact Us